B--SCHOOL BOARD OPERATIONS

TABLE OF CONTENTS (TC)

B--SCHOOL BOARD OPERATIONS

BA.............................Goals and Objectives

BBBB ....................... New Member Orientation (See BCBK)

BBBF......................... Reimbursement for Expenses (See GAN)

BBC........................... Board Committees (See CF)

                                                Advisory Committees

BBE............................ Attorney

BBG........................... Consultants (See CJ, CL and ID)

BCAC........................ Special Meetings

BCAE......................... Public Hearings (See BCBI and KN)

BCBD........................ Agenda

BCBF......................... Rules of Order (See BCBH)

BCBG........................ Voting Method

BCBH........................ Minutes (See BCBF)

BCBI......................... Public Participation (See BCAE and KN)

                                                Open Forum

                                                Patron-Requested Agenda Items

                                                Handling Complaints

BCBJ......................... News Coverage

                                                Cameras/Recording Devises at Board Meetings

BCBK........................ Executive Session (See BBBB, BE, CN, CNA, ECA, IDAE, II, JRB and KBA)

                                                Sample Motion

                                                No Binding Action, Executive Sessions

BDA........................... Developing and Adopting Policy (See CM, CMA, GAA and JA)

                                                Drafting Policy

                                                Attorney Involvement

                                                Policy Dissemination

                                                Historical Policy Files

                                                Public Input on Policy

BE.............................. School Board Records (See BCBK, CN, CNA, ECA, II and KBA)

BG............................. Memberships

BK.............................. Board Self-Evaluation (See ABE)

 

 

BA      Goals and Objectives                                                                    

Although all students may not learn all things equally well, all should have an equal opportunity in the pursuit of educational acquisition. The Board of Education will attempt to balance its program to provide for the varied needs and interests of the student in its schools. The board accepts the premise that the student is the center of the school curriculum and that the instructional program should be tailored to fit a child centered program of education.

The board views that educational process as a comprehensive program which must be undertaken in cooperation with other institutions of our society and will seek to establish and maintain strong ties with parents and community programs.

          Goals and Objectives

The board believes that the two major purposes of education in America are as follows: (1) to transmit the culture of our democratic society to the young, with culture being understood to consist of the accumulated knowledge, values, wisdom, attitudes, understandings, and skills needed to perpetuate and to improve civilized life; and (2) to provide for the individual development of the young toward competence in all aspects of responsible social living in a democracy.

In striving toward the achievement of two major purposes, the board believes that the schools in America have two fundamental responsibilities. These are to promote the development of each child toward the fulfillment of his or her own individual potential and to promote the development of each child toward responsible, participating membership in a democratic society.

In accepting these responsibilities, the board believes that the district, as a functional school system, should provide a curriculum which:

BA      Goals and Objectives                                                                 

Provides for the intellectual development of the individual child, teaching the student to think rationally in order to be able to make wise choices and decisions;

Encourages the moral and ethical development of the child in a school environment where moral and ethical principles are taught as guides for conduct;

Helps each child to pursue satisfying emotional and physical health by providing opportunities for all students to participate, to achieve, belong, and receive recognition;

Prepares each child for his or her future life, according to the child’s capabilities and needs through the teaching of basic skills and through the offering of those subjects necessary for the optimum effectiveness of the child;

Provides citizenship education for each child through instruction encompassing our national heritage and the values inherent in an American system of government and way of life;

Prepares each child to assume his or her place in society as a wise consumer of goods and services equipped with a general understanding of American business practices and acquaints the student with the basic principles of our free enterprise system;

Provides experiences for each child to develop an appreciation for and an understanding of the aesthetic in our culture, of the immediate and far reaching results of the fullness of living, and the needs and rewards of the worthwhile use of leisure time;

Provides the opportunity to develop attitudes necessary for present and future cooperative living;

BA   Goals and Objectives                                                                    

Encourages each child to achieve his or her creative potential by teaching the child to value creativity and individuality, by teaching the skills and tools with which the child may create, and by fostering personal integrity and social responsibility; and

Is being continually studied and evaluated for the purpose of making necessary changes to meet the challenge of a dynamic society.

Approved: KASB Recommendation – 11/12

       

 

BBBB   New Member Orientation (See BCBK)                                      

The superintendent shall conduct an orientation program to acquaint new board members with board policy, district operations, and procedures. The orientation shall also describe the duties and responsibilities of board members, the superintendent, the clerk and other key district personnel. Newly elected and newly appointed board members shall be encouraged to attend workshops for new board members.

Prior to the time they officially take office, newly elected board members shall be invited to attend all board meetings, except when the board is in executive session. They shall receive copies of all agendas, reports and other communications received by current board members except information or material of a confidential nature.

Approved: KASB Recommendation – 1/01; 4/07; 8/13

 

BBBF   Reimbursement for Expenses (See GAN)                                    

No board member shall be reimbursed for expenses incurred for any travel unless the travel has been approved by the board. Board members who provide their own transportation shall be reimbursed for each mile actually traveled in attending board meetings and in the performance of district business. Any payments to board members must be in the form of a reimbursement for amounts previously paid by the board member, and receipts shall be provided by the board member in accordance with the provisions of GAN.

Approved: KASB Recommendation –1/01; 7/03; 4/07

 

 

BBC   Board Committees (See CF)                                                         

The board shall operate at all times as a committee of the whole.

There shall be no standing or temporary board committees except as provided for in this policy. Board members [shall not/may] serve on committees which advise the board.

Sub-committees of the board may be assigned on a temporary basis and shall consist of no more than three board members. Board subcommittees are subject to the open meetings law.

          Advisory Committees

After considering administrative recommendations, the board may establish advisory committees. The type and function of each advisory committee shall be dictated by district needs. After considering recommendations of the superintendent and other members of the administrative staff, the board shall appoint all members of board advisory committees.

No financial assistance shall be furnished any committee without prior board approval. The superintendent shall monitor each committee’s progress and relay information to the board. As requested, each committee shall report in writing to the superintendent and/or the board.

The board may dissolve any advisory committee at any time. No committee shall exist longer than one year unless reappointed by board action.

Approved: KASB Recommendation – 1/01; 4/07; 11/12; 6/13

 

BBE    Attorney                                                                                      

The board shall appoint an attorney to handle legal matters referred by the board.

Approved: KASB Recommendation – 1/01; 4/07

 

BBG   Consultants (See CJ, CL and ID)                                                   

The board may use consultants to advise the board. Neither the superintendent nor any staff member is authorized to engage a consultant for pay without prior board approval.

Approved: KASB Recommendation –1/01; 4/07

 

BCAC Special Meetings                                                                    

Special meetings may be called at any time by the president of the board or by joint action of any three board members. Written notice, stating the time and place of any special meeting and the purpose for which the meeting has been called shall, unless waived, be given to each board member at least two clear days in advance of the special meeting. No business other than that stated in the notice may be transacted at the special meeting.

Approved: KASB Recommendation –1/01; 4/07

 

BCAE   Public Hearings (See BCBI and KN)                                           

The board may hold public hearings on matters which the board deems appropriate.

Public hearings will be held at a convenient time and a suitable place.

 The board president or vice-president shall preside at public hearings and shall request every participant to state name, residence and purpose for speaking. After a hearing is called to order the board may delegate another individual to run the actual hearing.

Approved: KASB Recommendation – 1/01; 4/07

 

BCBD   Agenda                                                                                   

The board shall adopt an agenda at the beginning of each meeting. The superintendent shall distribute background material concerning agenda items to all board members prior to each meeting, which then shall be referred to as the annotated agenda.

The board agenda shall be compiled by the superintendent in cooperation with the board president. Other board members may request items to be placed on the agenda. The agenda may include a period of time when the public may speak to the board.

The annotated agenda shall be sent to all board members at least {three} calendar days prior to any regular board meeting.

The agenda format may include:

  • monthly reports to the board;
  • a consent agenda containing routine business and information items;
  • financial reports including monthly listing of bills ready for payment;
  • important correspondence;
  • bids, specifications;
  • attendance center reports; and
  • requests for hearings and other such information

 

Other items and reports may be added to the agenda.

Approved: KASB Recommendation– 1/01; 4/07

 

 

BCBF    Rules of Order (See BCBH)                                                      

The board shall be governed by laws and rules adopted by the board. Robert’s Rules of Order shall not be adopted by the board.

The president (or vice president in the absence of the president) shall preside at all meetings. The president shall present each agenda item for discussion or designate the superintendent or other staff member to present the agenda item. If both president and vice president are absent, the members present shall elect a president pro tempore who shall serve only for that meeting or for that part of the meeting in which the president and vice president are absent.

Any board member who wishes to make a motion, second a motion, or discuss pending business shall first secure recognition of the board president.

All formal board actions shall be taken by ordinary motions unless a formal resolution is required by law.

It shall not be necessary for a motion to be before the board to discuss an agenda item which has been presented by the board president for consideration. In the ordinary course of events, the board shall discuss all matters other than routine procedural questions prior to the making of a motion so reaching of consensus may be facilitated.

The following motions shall be in order:

  • To recess;
  • To take action;
  • To amend a motion to take action, but the amending motion shall

be disposed of before any other motion to amend the main motion shall be in order;

 

BCBF    Rules of Order                                                                    

  • To defer action, either finally or to a specific time, date, and place;
  • To go into executive session; and
  • To adjourn, either finally or to a specific time, date, and place.

          The president may call a meeting to order or, without objection from a majority of the board, call for a break or adjourn the meeting without a motion.

Approved: KASB Recommendation – 1/01; 4/07

 

 

BCBG   Voting Method                                                                       

The board shall take action by way of motions. No motion may be acted upon until it has been seconded by a board member. The vote on all motions shall be by "yes" and "no" and will be taken by a show of hands or other public voting method. Following each vote, the president shall announce the motion carried or failed by a vote of ___ affirmative votes to ___ negative votes. The minutes shall indicate whether a motion passed or failed. Each board member shall have the privilege of explaining any vote.

Any abstaining vote shall be counted as a "no" vote. (See KSA 72-8205)

Any member may declare a conflict of interest in a particular issue and shall leave the meeting room until discussion and voting on the matter is concluded. The minutes shall note that a particular member has declared a conflict of interest and left. The minutes shall also record the time the member left the meeting and when the member returned to the board meeting.

Approved: KASB Recommendation – 1/01; 4/07

 

 

BCBH   Minutes (See BCBF)                                                                

Accurate minutes of each board meeting shall be taken and transcribed. The clerk shall be responsible for taking and transcribing minutes of each board meeting. The board shall designate an acting clerk if the clerk is absent. Neither the superintendent nor a board member may serve as acting clerk. Unofficial minutes shall be sent to the board as soon as possible after each meeting. The board shall review minutes of each meeting as soon as

practicable, shall make any corrections or changes required to make the minutes accurately reflect board actions taken, and then approve the minutes as presented or changed.

The minutes shall clearly reflect all motions voted on by the board, including board actions taken on motions which did not pass. The minutes will not contain a summary of each statement, either written or oral, made by a board member, a guest or a member of the staff unless the board chooses to have written remarks made part of the minutes. If a request is made, the board may direct the clerk to attach a copy of the written remarks to the original minutes.

Approved: KASB Recommendation – 1/01; 4/07

 

 

BCBI    Public Participation at Board Meetings (See BCAE and KN)      

Open Forum

The president or presiding officer may ask patrons attending if they would like to speak during the open forum. Rules for the public forum will be available from the clerk prior to the board meeting and at the meeting itself. The board president may impose a limit on the time a visitor may address the board. The board president may ask groups with the same interest to appoint a spokesperson to deliver the group’s message. Except to ask clarifying questions, board members shall not interact with speakers at the open forum.

Approved: KASB Recommendation – 8/13

 

BCBJ   News Coverage                                                                        

The board may provide accommodations for members of the news media present at board meetings. The superintendent may provide copies of the board agenda to news media prior to each board meeting upon request or as required by law. At an appropriate time, the board or superintendent may explain board action.

Cameras/Recording Devices

Use of cameras, photographic lights, and recording devices at any board meeting shall be allowed subject to reasonable rules, which are designed to ensure orderly conduct. All recording devices, including microphones, shall be kept in an area designated for the media. Use of recording devices shall not interfere with or disrupt the meeting. No cameras or recording devices shall be allowed at executive sessions of the board.

Approved: KASB Recommendation – 1/01; 4/07

 

BCBK   Executive Session                                                                   

(See BBBB, BE, CN, CNA, ECA, IDAE, II, JRB and KBA)

 

The board shall conduct executive sessions only as provided by law.

Sample Motion

I move that the board go into executive session for the purpose of discussing _(1-7)_ (a statutorily approved reason and justification) and that the board return to the open meeting at ______ o’clock in this room.

  1. Personnel matters for nonelected personnel;

*Justification: To protect the privacy interests of an identifiable individual.

 

  1. Consultation with an attorney which would be deemed privileged in attorney-client relationship;
    *Justification: To protect attorney-client privilege and the public interest.

 

  1. Matters relating to employer-employee negotiations whether or not in consultation with the representative or representatives of the body or agency.
    *Justification: To protect the district’s right to the confidentiality of its negotiating position and the public interest.

 

  1. Confidential data relating to financial affairs or trade secrets of corporations, partnerships, trusts, and individual proprietorships;
    *Justification: To protect the privacy rights of a corporation, partnership, trust, etc. with regard to their financial affairs.

 

  1. Matters relating to actions adversely or favorably affecting a person as a student, except that any such person shall have the right to a public hearing if requested by that person;
    *Justification: To protect the privacy rights of a student who is identifiable.

 

  1. Preliminary discussion relating to the acquisition of real property;
    *Justification: To protect the district’s financial interest and

       bargaining position.

 

  1. Matters relating to the security of the board, the school, school buildings or facilities, or the information system of the school.
    *Justification: To ensure the security of the school, school buildings or facilities and/or the information system of the school are not jeopardized.

 

*Explanation of reason for executive session.

 

BCBK   Executive Session                                                                

NO BINDING ACTION SHALL BE TAKEN DURING CLOSED OR EXECUTIVE SESSIONS

When a motion is made to go into executive session, all blanks in the sample motion must be filled in.

he purpose for the executive session will be one of the seven reasons stated in BCBK.

The time the board will return to the open meeting will be specifically stated. If necessary, the executive session may be extended with another motion made after the board returns to open session.

The motion will explain why one of the seven statutorily acceptable reasons was chosen.

Approved: KASB Recommendation – 6/99; 6/00; 1/01; 4/07

 

 

BDA   Developing and Adopting Policy (See CM, CMA, GAA and JA)        

The board shall adopt all new policies and delete or modify existing policies. Board policies, rules and regulations may be amended at any board meeting by a majority vote of the board. All handbooks shall be approved by the board and adopted, by reference, as a part of these policies and rules.  

Drafting Policy

The superintendent shall draft all recommended policy changes, including new policy recommendations. The superintendent may involve appropriate staff members, patrons or students when revising or drafting new policy.

Attorney Involvement

Board policies and rules may be submitted to the legal counsel to determine their legality before they are submitted to the board.

Policy Dissemination

Changes in board policy shall be disseminated as appropriate. The superintendent shall develop a procedure to ensure appropriate dissemination and the destruction or removal of obsolete policies. One hard copy policy book shall be kept in the central business office. If appropriate, the superintendent may also designate additional staff members who shall be furnished a policy book. Current board-approved policies may be posted on the district website, or other website designated by the board.  Board members, district staff, patrons and others will be encouraged to use the web site to access current board policy.

 

 

BDA    Developing and Adopting Policy                                               

Historical Policy Files

The clerk shall keep an historical set of board policies which will reflect all revisions, amendments or other actions pertaining to every policy.

Public Input on Policy

Individuals or groups may submit proposed changes in board policy.

Approved: KASB Recommendation 1/01; 4/07; 6/10

 

 

BE   School Board Records                                                                       

(See BCBK, CN, CNA, ECA, II, and KBA)

The board shall keep records necessary to document board actions.

Approved: KASB Recommendation – 12/00; 2/07; 4/07; 6/07

 

 

BG   Memberships                                                                                   

The board may maintain membership in the Kansas Association of School Boards and, if a member of KASB, may join and participate in the activities of the National School Boards Association.

Approved: KASB Recommendation –1/01; 4/07

 

 

 

BH   Board Ethics                                                                                    

The Board adopts the philosophy that all members should conduct themselves in an ethical manner at all times, and the board acknowledges the following based on this philosophy.

  • As a member of my local Board of Education, representing all the citizens of my school district, I recognize that my fellow citizens have entrusted me with the educational development of the children and youth of this community.
  • The public expects my first and greatest concern to be in the best interest of each and every one of these young people without distinction as to who they are or what their background may be.
  • The future welfare of this community, of this state, and of the nation depends in the largest measure upon the quality of education we provide in the public schools to fit the needs of every learner.
  • My fellow Board members and I must help the people of this community to be informed about their schools, so that the community may agree that our schools will readily provide the finest school program, school staff, and school facilities.
  • Legally the authority of the Board is derived from the Kansas Constitution, statutes, and regulations. This collection of laws ultimately controls the organization and operation of the school district and determines the degree of discretionary power left with the Board and the people of this community for the exercise of home rule authority.
  • I must never neglect my personal obligation to the community or my legal obligation to the state, nor may I surrender these responsibilities to

BH   Board Ethics                                                                                 

any other person, group or organization. I have a moral and civic obligation to the nation which can remain strong and free only so long as public schools in the United States of America are kept free and strong.

In view of the foregoing consideration, it shall be my constant endeavor to do the following:

  • To devote time, thought, and study to the duties and responsibilities of being a school board member so that I may render effective and creditable service;
  • To work with my fellow board members in a spirit of harmony and cooperation in spite of differences of opinion that arise during vigorous debate of points at issue;
  • To base my personal decision upon available facts in each situation and to recommend further study if sufficient facts on which to base my decision are not provided;
  • To vote my honest conviction in every case, unswayed by partisan bias of any kind; and thereafter, to abide by and uphold the final majority decision of the Board;
  • To remember at all times that, as an individual, I have no legal authority outside the meetings of the Board, and to conduct my relationships with the school staff, the local citizenry, and all media of communication on the basis of this fact;
  • To resist every temptation and outside pressure to use my position as a school board member to benefit either myself or any other individual or agency apart from the total interest of the school district;

BH   Board Ethics                                                                                 

  • To recognize that it is as important for the Board to understand and evaluate the educational program of the schools as it is to plan for the business of school operation;
  • To bear in mind under all circumstances that the primary function of the board is to establish the policies by which the schools are to be administered, and that the administration of the educational program and the conduct of school business shall be left to the employed superintendent of schools and the superintendent’s professional and non-certified staff;
  • To welcome and encourage active cooperation by citizens, organizations, and the media of communication in the district with respect to establishing policy on current school operation and proposed future developments;
  • To support my state; and
  • Finally, to strive step by step toward the ideal conditions for most effective school board service to my community, in a spirit of teamwork and devotion to public education as the greatest instrument for the preservation and perpetuation of our representative democracy.

Approved: KASB Recommendation – 6/13

 

BK    Board Self-Evaluation (See ABE)                                                      

The board shall conduct an annual self-evaluation. Each board member shall use a self-evaluation instrument to appraise individual performance or the performance of the board as a whole. Results of these evaluations shall be discussed at least annually, and revised standards and priorities shall be developed to guide the board’s development in the coming year.

The board considers the following conditions crucial to self-evaluation:

Board members should be involved in developing the standards and process to be used.

The standards may include, but not be limited to:

  • educational leadership;
  • policy development;
  • board member development and performance;
  • relationships with the superintendent and other staff members;
  • communications with the public;
  • fiscal management;
  • board meeting organization and committee performance;
  • relations with cooperating agencies and other governmental organizations.
  1. Evaluation shall be at a scheduled time and place with all {at least 6} board members present.
  2. The evaluation shall be a composite of the individual board members’ opinion.
  3. The evaluation shall discuss strengths as well as areas needing improvement.

  

BK    Board Self-Evaluation (See ABE)                                                      

The evaluation results shall be discussed in detail, and the board shall formulate a series of objectives for the coming year. These objectives shall be stated in the form of behavioral change or productivity gains.

Approved: KASB Recommendation – 1/01; 4/07